Proven Results & Next-Gen Capabilities

Case Studies & Capabilities

Since 2012, we've helped Sarasota businesses transform their operations. Now, with AI, the possibilities are even bigger.

Proven Track Record

Client Success Stories

Real projects delivered for real Sarasota businesses.

Client Story — Financial Services

From 3-Person Office to Sarasota's Largest Accounting Firm

The Challenge

A small accounting practice with three employees was drowning in manual data entry, paper-based filing, and inefficient client communication. Tax season meant 80-hour weeks, and growth seemed impossible without proportionally growing staff.

What We Built

We built an integrated suite of tools: document scanning and data extraction from client receipts and statements, automated categorization into accounting software, client portals for document upload, and streamlined tax preparation workflows.

Results

Grew from 3 employees to one of Sarasota's largest firms
Tax return preparation time dramatically reduced
Client onboarding streamlined — from days to hours
Paperless operations across all client accounts

"We started with SarasotaConsulting when we were three people in a tiny office. Eventually we grew into one of Sarasota's largest accounting firms and all the IT and software consulting was provided by our friends at SarasotaConsulting."

Accounting & Financial Services
Client Story — Document Management

Intelligent Document Retrieval System

The Challenge

A firm had decades of physical and digital documents scattered across filing cabinets, shared drives, and email inboxes. Finding a specific document could take hours. Important files were frequently misfiled or lost entirely.

What We Built

We built a document management system that scanned, OCR'd, and categorized their entire archive. Staff could search for any document by describing what they needed. The system understood context and learned from user behavior over time.

Results

Document retrieval time reduced from hours to seconds
100% of physical archive digitized and searchable
Eliminated misfiling and lost document incidents
Recovered significant billable hours per employee per week

"Our new document retrieval system saves us so much time and space. We are able to find data and information which was literally buried before."

Document Management
Client Story — E-Commerce

Amazon Automated Seller Engine

The Challenge

An e-commerce business selling across multiple Amazon marketplaces was manually managing inventory, repricing, and order fulfillment. With thousands of SKUs, the owner spent 6+ hours daily on repetitive marketplace tasks.

What We Built

We built an automated seller engine that monitors competitor pricing in real-time, dynamically adjusts prices, manages inventory across warehouses, and automates order routing and fulfillment notifications.

Results

Significant increase in Buy Box win rate
Daily manual work reduced from 6 hours to minutes
Revenue increased substantially within 6 months
Automated repricing runs 24/7 across all marketplaces

"SarasotaConsulting listened and asked the right questions. 10 months later I was reaping the benefits of my software product."

E-Commerce
Client Story — Membership & Payments

Automated Membership Platform with Integrated Payments

The Challenge

A community organization was managing memberships through spreadsheets and collecting dues via mailed checks. Renewal reminders were sent manually, resulting in high lapse rates.

What We Built

We built a custom membership platform with automated online registration, integrated payment processing via Stripe, automated renewal reminders, member portals, and event management capabilities.

Results

Membership lapse rate dropped dramatically
Dues collection fully automated — zero manual processing
Administrative time reduced by 90%
Self-service portal eliminated most support requests

"They did our website, helped us connect to online payment systems and built a membership platform specifically for our needs. Now the system is all automated."

Non-Profit & Community Organizations
Client Story — Software Optimization

Legacy Auction Platform Rescue & Optimization

The Challenge

A company purchased auction software that couldn't handle their user load. During live auctions, the system would slow to a crawl or crash entirely — right when it mattered most.

What We Built

Our team performed deep code analysis, identifying critical bottlenecks in database queries, real-time bid processing, and WebSocket connections. We rewrote the performance-critical paths, implemented caching layers, and added load balancing.

Results

System handles 10x the concurrent users without slowdown
Page load times reduced from seconds to milliseconds
Zero crashes during live auctions
Saved significant budget vs. rebuilding from scratch

"We never thought anybody else could so quickly improve our product. The in-depth analysis and improvements were exactly what we needed."

Auction & Marketplace Technology
What's Possible Now

Next-Gen Capabilities

Cutting-edge AI solutions we're ready to deploy for your business.

Autonomous Robot Dogs for Perimeter Security
Capability Showcase — Security & AI Robotics

Autonomous Robot Dogs for Perimeter Security

Traditional security guard services cost businesses $150,000-200,000+ annually, with inevitable coverage gaps during shift changes and human fatigue. AI-powered robotic security changes the equation entirely.

How It Works

We deploy fleets of AI-powered robot dogs equipped with thermal cameras, LiDAR, and real-time anomaly detection. Each unit autonomously patrols designated zones, identifies threats, and alerts a central monitoring dashboard. The AI learns normal activity patterns and flags deviations — a person lingering near a fence at 3 AM, an unfamiliar vehicle in a restricted area, or changes in environmental conditions.

Expected Outcomes

Up to 70% reduction in security costs vs. traditional guard services
24/7 continuous coverage with zero fatigue or shift gaps
High threat detection accuracy with minimal false positives
Real-time alerts with HD video to security team's phones
Complete patrol logs and audit trails for compliance
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Real-Time Factory Monitoring with Sensor AI
Capability Showcase — Industrial IoT

Real-Time Factory Monitoring with Sensor AI

Manufacturing facilities lose tens of thousands in unplanned downtime every year. Operators walking the floor with clipboards can't catch problems before they cascade. AI-powered monitoring changes reactive maintenance into predictive intelligence.

How It Works

We deploy IoT sensors across critical equipment, feeding data into an AI-powered monitoring platform. The system performs continuous vibration analysis, temperature tracking, and anomaly detection. Machine learning models can predict equipment failures days before they occur, and automated alerts trigger maintenance workflows before anything breaks.

Expected Outcomes

Dramatic reduction in unplanned equipment downtime
Predictive maintenance alerts days before failure occurs
Real-time dashboards accessible from any device, anywhere
Automated compliance reporting with one click
Typical ROI achieved within months of deployment
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